Social Audits. Diversity Audit

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Assertion:

The organization provides fair employment and promotion opportunities to all members of the communities in which it operates. This commitment is reflected in policies and practices concerning employees, customers and suppliers that remove barriers to participation and actively encourage involvement.

Equal Opportunity – Internal

  • The organization substantially complies with all local, state and federal guidelines (Title VII, ADA, ADEA, FEHA, etc.) and provides equal opportunity regardless of race, gender, religion, handicap, national origin, sexual orientation, marital status or age.
    • Discuss with human resources personnel how the organization ensures civil rights compliance and determine whether the organization has announced a formal policy of nondiscrimination. Does the organization have any programs to encourage minority development (break the “glass ceiling”)?
    • Tour facilities, noting if an EEO posting is available for all employees to inspect (if required by law or federal grant).
    • Determine the number of complaints filed with federal, state or local agencies responsible for ensuring nondiscrimination, the status of unresolved complaints or investigations, and the actions taken on resolved complaints or completed investigations.
    • Obtain management representation and attorney’s letter concerning whether any civil rights suits have been adjudicated or are pending.
  • The organization provides equal access to employment and promotion opportunities through policies and programs that commit it to the concept of equal pay for equal work (pay equity) and fairness in hiring and promotion (employment equity). 
    • Review job postings for appropriate nondiscrimination language.
    • Review payroll register/employment contracts to ensure that material discrepancies in compensation do not exist at equivalent responsibility levels.
    • What criteria are used to measure progress towards pay and employment equity? Determine if the organization tracks the number of minorities in management positions. If yes, compare to prior years to determine trend.
    • Gauge perception of pay and employment equity in the organization through interviews with employees. Conduct written survey, if considered necessary.

Equal Opportunity – External:

  • 1. The organization ensures that all qualified businesses have an opportunity to supply and service contracts, with preference given to local firms. Equal opportunity can be achieved through mechanisms such as a fair bidding policy, social purchasing policy and “fair” purchasing day at least once each quarter. 
    • Obtain a copy of the purchasing policy and discuss purchasing procedures with procurement personnel. Does the organization have an explicit supplier diversity program?
    • Review list of most frequently used vendors to determine the extent to which minority business enterprises, women business enterprises and disabled business enterprises are used.

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